Are you planning to move your business to a new commercial space? You need to prepare well. Whether your business is expanding and planning to move to a bigger office or downsizing to save money, commercial moving can be a massive challenge that requires extensive preparation. Planning and staying organized is the key to success. Here’s the ultimate checklist to keep your move on track and ensure a hassle-free relocation experience:
Planning your move
Moving to a new office is a massive undertaking that requires extensive planning. You must design a comprehensive plan to ensure your business operations remain uninterrupted during the move. Create a timeline of all the business activities. Consult with an experienced commercial moving company to design the best moving strategy that will allow you to relocate your business with minimal interruption.
Notify clients and business partners
Make sure you inform all your business partners, clients, and vendors about your relocation. Send them your new business address in advance, along with the expected timeline of your move, to ensure all business correspondence is carried out smoothly.
Inform your employees
Once the relocation plan is finalized, inform your employees about the move. Instruct your employees to label their desk and office contents. You may also recommend they taking their personal belongings with them until the move is complete. Keeping employees in the loop from the beginning is highly important. For instance, it will allow the IT department can take care of computing equipment, including databases and servers, without disrupting operations.
You must develop a comprehensive list for packaging. Start by creating an inventory of your office equipment and furniture. Get a detailed floor plan of your new space to ensure you only take things that will be functional for the office. If you need new furniture and items, consult with your vendor in advance. If you’re undecided or facing delays, you can utilize the storage service provided by your mover to store your valuables safely.
The to-do lists
Here are some essential considerations that you should keep in mind:
- Book cargo elevators and obtain parking permits
- Transfer services to your new location
- Disconnect utilities
- Collect and revoke employee passes and keys
- Decommission your office in accordance with your rental contract or lease agreement.
Hire professional movers
It’s crucial that you have a team of experienced movers onboard to ensure a hassle-free office relocation experience. Having a team of professionals on your back will take the stress out of the moving process and ensure minimal disruption to your business operations. Furthermore, a professional moving company will make sure your valuable assets remain safe and protected during the move.
Get a free moving quote
If you’re searching for commercial movers to relocate to a new office successfully? Get a free quote from us today! Quick Moving Inc. is your local moving company in Toronto that provides reliable commercial moving services at competitive rates. Our experienced movers get on top of the moving process and ensure a hassle-free relocation experience. Our services are available in the Greater Toronto Area and surrounding areas.
Call (647) 999-2744 to get started!